Establishing a solid onboarding process is imperative to building a productive, engaged and cohesive workforce. However, a small portion of new hires agree that their company is doing a great job onboarding new hires. Some organizations see 50% turnover in the first 18 months of employment.
Integration is important to engage and retain your employees for longer. The onboarding process is even more critical for remote or virtual employees. Indeed, they do not have the advantage of developing relationships with other staff members. Here are some tips for virtually onboarding new hires.
1. Expand their configuration beforehand.
Before your new staff member starts, you need to lay the groundwork for a successful onboarding. Keep in mind that remote workers will not have access to normal corporate resources such as desks, dedicated workspaces, and computers. Communicate with new hires to find out what their needs are and what resources they are lacking. Have new hires set up the right software, hardware, and access required to perform their jobs. You can get help from PRO Services for the hiring and virtual onboarding of new recruits. Some of them have employee moves and global mobility services that are useful.
2. Adapt the current integration material for their virtual learning.
If you’ve never done remote employee onboarding before, you might need to adapt the current process for virtual access and training. For example, convert all contracts, training manuals to paper, employee manuals, procedures and policy packages in normal digital files. Then give virtual access to these files to remote employees. Additionally, you can develop training videos and other learning modules that can be completed by employees independently and track their progress. If possible, keep all onboarding material in an accessible location that will make it easy for employees to find all the information they need.
3. Complete the virtual presentations.
In the on-site offices, you can take new hires into the office to introduce them to your colleagues. During the virtual onboarding of new recruits, this is not possible. To continue to encourage social interactions and bonding, set up team building activities during breaks. Team building interactions are also important for onboarding virtual employees. During their first week, you can hold introductory calls with team members. You can have virtual happy hours or coffee breaks for new hires to get to know their coworkers casually. Having new employees build relationships early on can lay the foundation for long-term success.
4. Communicate frequently using one-on-one meetings.
It is essential to have frequent and intentional communication during the integration treat. This helps remote employees develop a connection with their team and organization. There are several ways to connect formally or informally with new hires. For example, ask managers to block time each week to make sure employees check in. Additionally, ask them to use video conferencing to make these meetings more personal and encourage better team relationships. HR managers and managers must regularly check with new hires remotely. Keep in mind that working remotely means less organic interaction.
5. Have a feedback loop.
Getting feedback is a simple, yet effective way to find out what your employees need. It is an important part of employee development and training. Develop a strong feedback culture because it can be crucial in times of uncertainty. You can’t always predict how these staff will react or what they may need on a daily basis. Make sure feedback is part of your culture from day one on the job by including it in the onboarding process.
The virtual onboarding of new hires presents unique challenges. You need to stay one step ahead by being aware of the various requirements up front and focusing on feedback, training, and communication. You need to provide them with the support and the tools they need.